Job Title: Communication and Program Officer
Location: Berlin, Germany
Grade: P2 equivalent
Duration: Minimum of one year (with the possibility of a long-term contract)
Estimated Start Date: 21 July 2014
The International Holocaust Remembrance Alliance (IHRA) currently has 31 member countries, five observer countries, and seven permanent international partners. It consists of representatives of government, as well as governmental and non-governmental organizations. Its purpose is to place political and social leaders’ support behind the need for Holocaust education, remembrance, and research both nationally and internationally. To this end, IHRA brings together diplomats and experts on a bi-annual basis to formulate policies and recommendations on political, educational, academic and remembrance issues related to the Holocaust. Furthermore, IHRA reviews and funds
multilateral projects that seek to promote Holocaust education, remembrance and research.
IHRA’s Permanent Office in Berlin coordinates the activities of the IHRA. Headed by an Executive Secretary and supported by the Communication and Program Officer, Office Management and Program Officer, and the Program and Working Group Assistant, the Permanent Office provides advice to the IHRA Chair and assists with the implementation of the Chair’s policy priorities, supports the preparation of the IHRA Plenary meetings, implements the policy recommendations formulated by the Plenary, represents IHRA at international meetings, processes grant proposals, maintains the IHRA website and online network (intranet), manages the annual budget and administrates IHRA’s institutional archive.
Tasks and Responsibilities
Within the Permanent Office, and under the guidance and direct supervision of the Executive Secretary and working closely with the Office Management and Program Officer and the Program and Working Group Assistant, the incumbent will be responsible for the following duties:
Overall Program Assistance (50%)
- Support the workflow of the Permanent Office;
- Draft correspondence, agendas, memoranda and reports on behalf of the Executive Secretary and the Chair;
- Research and prepare briefing materials, including talking points and speaking notes, for the Executive Secretary and the Chair;
- Assist/support the Executive Secretary and the Chairmanship in the preparation of Plenary and other meetings;
- Coordinate the work of the Communication Working Group and cooperate closely with its Chair;
- Facilitate result-oriented consultations between different interlocutors;
- Assist with IHRA’s grant proposal process;
- Follow and, if appropriate, provide input to discussions about both substantive and procedural matters;
- Represent the Permanent Office of the IHRA at both internal and external meetings;
- Support the Chair and the Executive Secretary during country visits and travel on behalf of the IHRA.
- Utilize a Web Content Management System to post items on the IHRA website;
- Gather and summarize relevant material and draft news articles on current events related to the Holocaust for the IHRA website;
- Administer IHRA’s social media accounts;
- Draft press releases on behalf of the IHRA Chair;
- Facilitate the internal flow of information between the Permanent Office, the IHRA Chair and the delegates through a customized online network (intranet);
- Send official documents to recipients within the IHRA via a customized mailing system;
- Provide for the online management, distribution and archiving of internal documents in an online document pool;
- Administer online discussion forums for IHRA delegates;
- Support the online Grant Proposal Management System and communicate with both applicants and reviewers about the grant proposals;
- Support the online conference registration system for IHRA delegates;
- Oversee the maintenance of the IHRA online contacts database;
- Coordinate closely with the IT consultants in maintaining the IHRA network (intranet) and website;
- Contact journalists to disseminate news about the IHRA.
- Advanced university degree in history, political science, sociology, communication, or related discipline;
- Native English speaker, knowledge of German is also necessary;
- Two years of relevant professional experience with a focus on writing and communication, preferably in an international environment;
- Extremely proficient oral and written communication skills, including the ability to draft/compile a variety of written communications products in a clear, concise and
- Ability to exercise sound judgment on politically sensitive subject manners;
- Strong research and analytical skills;
- Capacity to multitask and work in a high-pressure and fast-paced office environment;
- Ability to identify priority activities and work on short deadlines;
- Knowledge of and experience with running a website and social media channels;
- Ability and willingness to work with advanced IT tools and proficiency in the use of the Internet, Microsoft Office, content management systems, and various additional online
- Good interpersonal skills and ability to establish and maintain effective working relations
with people of different cultural and religious backgrounds;
- Sensitivity towards Holocaust-related issues;
- Availability for frequent business travel, incl. for the bi-annual week-long Plenary meetings.
Monthly remuneration, subject to taxation and social security deductions is approx. EUR 3800.
How to Apply
Please fill in the application form and send it together with your curriculum vitae, a letter of motivation (max. two pages), a published writing sample of 2-3 pages, and two references to: email@example.com by 18 June 2014.