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International Rescue Committee: Regional Grants Assistant (m/f/d) – West Africa and ECHO, 13.11.

Requisition ID: req6916

Job Title: Regional Grants Assistant (m/f/d) – West Africa and ECHO

Sector: Awards Management

Employment Category: initially limited to two years

Employment Type: Full-Time

Location: Bonn/Berlin, Germany

Job Description

About IRC

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The International Rescue Committee Deutschland is part of the IRC global network. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve.

IRC Germany was established in 2016 in order to further enhance the profile of the German humanitarian and development sector and to provide further opportunities for advocacy on behalf of the people we serve. Since its establishment, IRC-DE has grown rapidly and has representations in Bonn and Berlin. It is working with major German statutory donors and German civil society organizations. The IRC in Europe also has offices in Brussels, Geneva, and London, and a sister organization in The Hague.

IRC’s Awards Management Unit (AMU) is a global unit with the responsibility for identifying, securing, and managing all funding from statutory/government donors and is a bridge between donors and the field.

Key Accountabilities

The Regional Grants Assistant (m/f/d) supports the Regional Grants Advisor in their efforts to ensure successful implementation of IRC European donor award requirements in the West Africa region and supports IRC’s collaboration with the European donor ECHO.  The Regional Grants Assistant’s (m/f/d) key accountabilities are:

  • Support the Regional Grants Advisor in the management of the European award portfolio for West Africa
  • Support the review of narrative and financial reports
  • Support budget realignments and grant amendments/modifications
  • Support the monitoring of projects to ensure progress against objectives and compliance with donor guidelines
  • Assist country offices with ad-hoc queries and the maintenance of IRC’s grant management system, OTIS
  • Track and document lessons learned from finalised projects and ensure they are fed into the programme development team
  • Stay informed about programmatic issues and security and political developments in the region and how they might affect program implementation
  • Maintain strong working relationships with internal stakeholders and liaise with support departments
  • Oversee and coordinate IRC’s internal ECHO Management Group; elaborate agenda, capture minutes and follow up on actions
  • Coordinate and collate, on behalf of AMU senior management team in IRC DE, production of reporting/ data analysis for the Supervisory Board and AMU team updates
  • Support ECHO and other donor audits/ quality profiles as required
  • Track and support planning in relation to ECHO training opportunities
  • Assist in the development of training materials 


  • University degree, vocational training or equivalent experience
  • Understanding of European institutional donors and their requirements, experience working with European donors preferred
  • Experience with writing, reviewing and editing narrative and financial reports
  • Understanding of humanitarian aid and development programming
  • Ability to work collaboratively as part of a diverse team and manage a varied workload
  • Ability to multi-task and prioritize tasks
  • Excellent interpersonal and communication skills
  • Solid organizational skills and attention to detail
  • Fluency in French and English
  • Good IT skills (Word, Outlook, Excel)
  • A good sense of humour

What we offer

  • Being part of a highly motivated, cross-cultural team in a growing organization
  • Flexible working hours and agile working conditions
  • A number of employee benefits such a membership at Urban Sports Club, subsidized public transportation, snacks and drinks in the office
  • 30 days of annual leave
  • Training and development opportunities

This role will initially be limited to two years, however, we are looking to extend this into a long-term working relationship. Candidates may choose between Bonn and Berlin as their preferred working location.

Please submit your application until 13 November 2019.

Candidates must have the right to work in Germany.

Please submit your application (cover letter and CV, at least three references) via IRC’s application platform. Please note that applications submitted via E-Mail cannot be considered.

For questions and detailed information about the role, please contact Christine Mader, HR Manager (+49 (0)179 7296166).

For further information, please visit our website IRCDeutschland.de.


IRC-D strives to be an equal opportunities employer. IRC-D is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

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